Privacy Policy (GDPR)

1. PREAMBLE

   1. This Privacy Policy governs the manner in which LegalTech Association collects, uses, maintains and discloses information collected from the users of its website. This Privacy Policy only covers information collected through the Website www.2021.legalaccelerators.com and it does not apply for third party websites or external links that the website could redirect to. For third party websites specific terms and conditions can apply and you will subject to them.

   2. LegalTech Association is committed to ensure that your privacy is protected and we are compliant with the General Data Protection Regulation (EU) 2016/679 and the Romanian applicable law.

   3. By using the website www.2021.legalaccelerators.com or by making any purchase on it you agree that you have read and accepted this Privacy Policy. If you do not agree with this Privacy Policy, we advise you to cease using our Website immediately.

2. WHO ARE WE AND HOW CAN YOU CONTACT US?

   1. Legal Tech Association (LTA) is a Romanian legal entity. LTA is based in Cluj-Napoca, 27 Regele Ferdinand Street, 4A Ground floor, Cluj County and our fiscal registration code is 42127396

   2. For the purpose of General Data Protection Regulation, Oana Lungu is your data controller. You can reach us anytime at:

• Address: Cluj-Napoca, 27 Regele Ferdinand Street, 4A Ground floor, Cluj County

• Phone number: +40 744 780 909

• E-mail: contact@2021.legalaccelerators.com

3. DIFFERENT TYPES OF PERSONAL DATA THAT WE MAY COLLECT

• Information regarding personal identification

1. 1. We advise you that we can collect personal identification information from our Users in a variety of ways, including, but not limited to, when Users visit our Site, buy access tickets for the conference, fill out a form, respond to a survey, subscribe to our newsletter and in connection with other activities, services, features, or resources we make available on our Site.

   2. We will only collect personal identification information from our Users if they voluntarily submit such information to us. Users can always refuse to supply personal identification information. If you choose not to submit personal information to us, please take into consideration that this action may prevent you from accessing certain Website-related activities. Also, when buying tickets from our website or when you want to attend a free event (like LA Talks) it is mandatory that you provide us with some personal information. If you decide not to provide the information we ask for, we will not be able to sell you the ticket or to register for LA Talks events, thus you will not be able to become an attendant.

   3. Taking into consideration the previous statement, you have the control over the personal data information that you provide us with.

   4. The personal data that we collect for Legal Accelerators Conference consists of: first name, last name, the industry you work in, organization you work for, job title, email address, billing address details (country/region, street, city) and in particular cases, the student card / student identification document.

   5. The personal data that we collect for LA Talks consists of: full name, email address and the company/institution you work for.

• Information regarding non-personal identification

1. 1. We inform you that we may collect non-personal identification information from you whenever you interact with our website. This type of information may consist of:

• • • The type of browser from which you accessed our website;

    • The IP address of the device you used to connect to our website;

    • Date / hour when our website was accessed from your device;

    • The website which redirected you to www.2021.legalaccelerators.com;

    • The operating system of the device;

    • The Internet service provider used;

• Information regarding special categories of personal data

1. 1. Taking into consideration the fact that Legal Accelerators is both online and on-site event, we will also collect some biometric data: your image and/or voice.

   2. We will collect this type of data for the following purposes:

      • To fulfill the main objective of the conference, which means putting everyone in contact so you can enjoy the sessions, the networking and the social events at the conference.

      • To offer you the chance to interact with the speakers, the exhibitors and with other attendees at the conference.

      • To use this type of data for presentations of the conference, after movies, and other marketing related topics.

   3. The legal basis of processing this type of personal data resides in article 9 para. 2 letter a) of General Data Protection Regulation of E.U. 2016/679, which means that you give us your explicit consent to process the data mentioned above, for the purposes stated at previous article.

4. WEB BROWSER COOKIES

   1. We use “cookies” to enhance an advanced and user-friendly experience on our website. We advise you that the web browser you use can also place cookies on your hard drive. You have the option to set the web browser to refuse storing cookies or to alert you when cookies are being sent. If you choose to activate that option, please take into consideration that some parts of our Website may not function properly. For further information regarding the “cookies” topic, please visit our Terms and Conditions.

5. THE LEGAL BASIS OF PROCESSING PERSONAL DATA

   1. The legal basis of processing the personal data stated above resides in article 6 letter a), b), c) and f) of General Data Protection Regulation of E.U. 2016/679, in particular because all the personal data we request from you:
      1. is necessary for compliance with a legal or contractual obligation to which LTA is subject
      2. is necessary to ensure your access to our events
      3. is intended to accomplish our legitimate interests. Furthermore, the legal basis of processing data collected through cookies (if you accept cookies) resides in article 6 letter a) from the Regulation, meaning that you give us your express consent regarding this type of data processing.

6. DURATION OF THE PROCESSING

   1. As a general rule, we will store your personal data for a reasonable period of time or for the period of time that our national law obliges us to. You can ask us at any time to delete certain information and we will respond to these requests, subject to the preservation of certain information in cases where applicable law or our legitimate interests requires it.

   2. We review the data collected, at least every year, analyzing the extent to which their retention is necessary for the purposes mentioned, your legitimate interests or the fulfillment of legal obligations by LTA.

7. PURPOSES OF PROCESSING PERSONAL DATA

   LTA and its partner collect and use Users’ personal information for the following purposes:

• To fulfill our legal interests and legal / contractual obligation regarding organizing and implementing our activity, especially the event Legal Accelerators.

  • In order to fulfill certain legal or contractual obligation (for example our obligation to grant you access to LA Talks events or to Legal Accelerators, according to the ticket you bought or to confirm the payment you made) we require certain personal data, as mentioned above.

• To improve our customer service:

  • The information we collect from you helps us to be more effective in response to your customer service requests and support needs. We aim to constantly improve our customer service to provide our users with the most efficient and intuitive online services.

• To improve our website:

  • We are engaged to continually improve our website offerings and options, based on the information and feedback we receive from our users.

1. • You will also have the opportunity to opt-in to our newsletter (mailing list). If you choose to subscribe to our newsletter, you will receive emails with various useful information, opportunities, future projects etc. If at any given time you would like to unsubscribe from receiving our newsletter via email, please take into consideration that we will include unsubscribe instructions at the bottom of each email or you may contact us via telephone: +40 740 196 786 or in writing at contact@2021.legalaccelerators.com .

8. HOW WE SECURE YOUR PERSONAL INFORMATION

   1. In order to secure the personal information which we collect, we are focused on adopting appropriate data collection, storage / processing practices and security measures to protect against unauthorized access or against any kind of alteration, disclosure or destruction of your personal information.

   2. We advise you that sensitive and private data exchange between our website and our users happens over an SSL secured communication channel and is encrypted and fully protected.

   3. In addition, regarding online payments, we mention that when you submit sensitive information via the checkout panel, that information is also encrypted and protected by Secure Sockets Layer (SSL) advanced encryption technology. In no circumstance will we store that type of information, nor will we be able to view your full payment details and hence we cannot retrieve any data related to your banking details.

   4. Access to your personal information will only be granted to our authorized personnel and only for the purpose of fulfilling the duties specific to accomplish the purposes we stated above at section 7. Our personnel has the legal and the contractual obligation to keep your data secured and confidential.

   5. If at any given time a data breach occurs on our website or on the servers where it is hosted, we will contact all users via email in order to notify them about the breach and what are the next measures / steps that need to be done in order to maintain the security of their personal information. In that case, we will also notify the Romanian National Supervisory Authority for Personal Data Processing within 72 hours since the breach occurred.

9. WITH WHOM DO WE SHARE YOUR PERSONAL INFORMATION?

   1. We do not sell, trade or rent Users’ personal identification information to other parties.

   2. We use third-party service providers (online payment providers, banking services, IT solutions providers, marketing) to help us operate our Website (such as sending out newsletters or surveys).

   3. We transfer to Sequel (formerly Introvoke) and to other partners your personal data submitted in order to facilitate your access to our events. We may share your personal information with these third parties for the limited purposes stated above. For more information regarding the processing of your personal data by Sequel, please check their policy here.

   4. The personal data that we collect at the purchase of tickets (name, organization you work for, job title and email address) are transferred to our trusted partner Legal Tech Solutions SRL (LTS) according to Section 8 of Terms and Conditions.

10. YOUR RIGHTS

According to the General Data Protection Regulation 2016/679 you have the following rights:

• The right to be informed: you have the right to be informed about the collection and use of your personal data;

• The right of access: you have the right of access to your personal data. You can ask confirmation of whether your data is being processed or not, other supplementary information (including mandatory privacy information) or a copy of the personal data that is processed;

• The right to rectification: you can ask the data controller to rectify inaccurate or incomplete data;

• The right to erasure: you can ask the data controller to erase your personal information data that has been processed;

• The right to restrict processing: you have the right to limit the processing of your personal data in case you consider that the information is not accurate and in other circumstances as stated in the Regulation;

• The right to data portability: you have the right to receive your personal data which you have provided to the data controller, in a structured, commonly used and machine-readable format and have the right to transmit those data to another controller without hindrance from the controller to which the personal data have been provided;

• The right to object: you have the right to oppose to any processing of personal data

• The right to not be evaluated based on automated processing: you have the right not to be subject to a decision that is based solely on automated processing and which significantly affects you (eg. profiling for jobs, insurance premiums etc.).

11. CHANGES TO THIS PRIVACY POLICY

    1. We will update this privacy policy from time to time. When we update our policy, we will inform you at the bottom of the webpage when the document has been lastly modified.

    2. We strongly encourage and advise you to frequently check this page for any changes that may occur, to stay informed about how we are helping to protect the personal information we are collecting. Thus, you acknowledge and agree that it is your responsibility to review this privacy policy periodically and become aware of the changes that have been made to it over time.

12. YOUR ACCEPTANCE OF THESE TERMS

    By using www.2021.legalaccelerators.com, you therefore accept this Privacy Policy. If you do not agree to this policy, cease immediately using this website. If you continue using our Website it will be considered that you have read and accepted the last updated form of this policy.

13. CONTACTING US

    If you have any questions about this Privacy Policy, about how your data is being processed or any other question regarding this matter, please contact us at:

Phone number: +40 744 780 909

Address: Cluj-Napoca, 27 Regele Ferdinand Street, 4A Ground floor, Cluj County

Email address: contact@2021.legalaccelerators.com

Last updated: 15.07.2022